Company Overview
Established in the 1930s as a trading business, Al-Futtaim today is one of the most diversified and progressive, privately held regional businesses headquartered in Dubai, United Arab Emirates.
Structured into five operating divisions; automotive, financial services, real estate, health, retail including M&S brand; employing more than 33,000 employees across more than 20 countries in the Middle East, Asia and Africa, we partner with over 200 of the world's most admired and innovative brands.
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Al-Futtaim’s entrepreneurship and relentless customer focus enables the organisation to continue to grow and expand; responding to the changing needs of our customers within the societies in which we operate. By upholding our values of respect, excellence, collaboration, integrity; Al-Futtaim continues to enrich the lives and aspirations of our customers each and every day.
Job Description
Responsibilities:
- Accountable for disseminating local mails received through the letterbox and scanning to the relevant departments for their follow-up actions.
- Responsible for raising payment for utilities, office rental, cleaning services and other ad hoc invoices from tax or other back-office invoices, ensuring payment are made promptly.
- Administration & Requisition of Office Stationery, coordination of new office name cards, printing of the staff name plate for new joiners.
- Printing of company letterhead, facilitating fabricating of company chops.
- Office Building Access Card configuration and management
- Coordinate local and overseas courier arrangements and raising PRF for courier invoices.
- Work closely with cleaner to ensure cleaning standards are met in the office.
- Upkeeping of meeting room facilities and ordering of Pantry supplies.
- Replenishment of drinks and snacks supplies at Social Recreational Area.
- Coordination of Office Building Season Parking requests and raising payment of invoices.
- Develop and carry out an efficient documentation and filing system.
- Responsible for raising payment for Legal invoices, chasing payment for outstanding invoice and tracking of historical invoices.
- Coordination of Aircon servicing, Water Dispenser servicing, Fuse light bulbs, coffee machine and other ad hoc needs.
- Ad-hoc coordination and support for staff engagement activities and other ad hoc support for office meetings.
Requirements
- Diploma holder with relevant work experience.
- Fresh graduates are welcome to apply.
- Proficient in MS Office Suite (Excel, Words, PowerPoint) & Outlook
- Strong interpersonal and communication skills
- A person with positive mindset and can-do attitude, demonstrated collaborative skills and ability to work well within a team
- Good sense of prioritising, problem-solving and organizational skills
- Strong verbal and written in English a must
- Flexibility to work according to the needs of the business when it is required
